1. Acceptance and eligibility
By accessing or using RailStaff, you agree to these Terms and acknowledge the Privacy Policy. If you do not agree, do not use the service. You must be at least 18 years old and legally able to accept these Terms.
2. Purpose of RailStaff
RailStaff provides personal productivity tools for railway staff, including calculators, planning aids, a digital running journal, mutual transfer matching, notes and report preparation. Public tools, including the on-screen 7th Pay Matrix and its PDF export, may be browsed and used without an account; selected protected features (the Running Journal, My Working, and the mutual-transfer actions that use the shared contact pool) require Google sign-in. Every feature is currently free of charge; there is no subscription or paid tier.
3. Personal aid only — not an official record
Every journal, memo, report, calculation, station suggestion and generated output is an unofficial personal working aid. It has no official validity and does not replace prescribed railway records, registers, circulars, rules, instructions, medical or safety procedures, or authorised systems. Always verify information and use the official channel required by your employer.
4. Calculators and estimates
Salary, allowance, tax, pension, retirement, pay-fixation, investment, loan, timing and other results are estimates based on the information and assumptions shown in the app. They may be incomplete, outdated or incorrect and are not financial, tax, legal, employment or retirement advice. Verify results against current official orders and consult a qualified professional where needed.
5. Your account and content
You are responsible for your Google account, device security, the accuracy and legality of content you enter, and backups of important data. You keep ownership of your content and give RailStaff only the permission needed to host, process, sync, display and transmit it to provide the features you request.
Charge Memo Scan is optional AI-assisted extraction, not an authoritative reading. If you choose it, the selected compressed photo is sent through RailStaff to Google Gemini after an in-app disclosure. Upload only material you are authorised to send, crop or redact unnecessary information, and verify every suggested field against the original before relying on it.
Mutual transfer information you post, including your contact number, is placed in a shared pool available to signed-in users for matching. Only post information you are comfortable sharing, communicate carefully with other users, independently verify identities and remove stale requests.
Deletion of your content. Your saved cloud content is deleted only when you choose to delete it — either by removing an individual item, or by deleting your account, which removes your data as described in the Privacy Policy. RailStaff does not offer a bulk cloud “clear all data” action and does not delete your saved workings automatically, including during cloud synchronisation, when you sign in on another device, or when you clear your browser data. Log out & clear this device is a shared-device safeguard that removes only the current account’s local copy, without deleting its cloud content or another account’s data. A working you delete is retained in Recently Deleted for 5 days so that you can restore it, after which it is removed. Please still keep your own backups of anything important, as set out in clause 11.
6. Acceptable use
You must not misuse RailStaff, attempt unauthorised access, scrape or bulk-harvest user information, impersonate another person, disrupt the service, introduce malicious code, bypass access controls, or use the service for unlawful, fraudulent, harassing or unsafe activity. Do not upload classified, confidential, restricted, security-sensitive or third-party personal information unless you are authorised and it is necessary.
7. Free use, and any future paid features
All RailStaff features are free at present. No feature is subscription-restricted, no payment is collected, and no subscription request is required for any download, including the 7th Pay Matrix PDF export. If a paid tier is introduced later, the affected features will be clearly labelled in the app, and any price, billing period, payment method, renewal, cancellation and refund terms will be displayed before a paid transaction is enabled.
8. Third-party services and links
RailStaff relies on services such as Google Firebase, Google sign-in and, only when you choose Charge Memo Scan, Google Gemini; it may also open external services such as WhatsApp. Their separate terms and privacy practices apply. RailStaff does not control external services and is not responsible for their availability, content or conduct.
9. Availability and changes
The service may change, experience errors, be suspended or be discontinued. Features may be added, removed or limited for security, maintenance, legal or operational reasons. Reasonable notice will be given for material changes where practical, but uninterrupted availability is not guaranteed.
10. Suspension and termination
Access may be restricted or terminated for misuse, security risk, legal requirements or material violation of these Terms. You may stop using RailStaff at any time and may delete your account and data using the deletion instructions.
11. No warranty
To the extent permitted by law, RailStaff is provided “as is” and “as available”, without warranties of accuracy, reliability, availability, fitness for a particular purpose or non-infringement. Nothing in these Terms excludes a right or remedy that applicable law does not permit to be excluded.
12. Limitation of liability
To the maximum extent permitted by law, the developer is not liable for indirect, incidental, special or consequential loss, loss of data, financial loss, missed duty, operational decisions, disciplinary consequences, or reliance on app output. You remain responsible for checking all entries and outputs before use.
13. Governing law and contact
These Terms are governed by applicable laws of India. Disputes are subject to the jurisdiction of competent courts in India. Before starting formal proceedings, please contact support@railstaff.in so the issue can be addressed.
14. Changes to these Terms
The effective date will be updated when these Terms change. Material updates may also be announced inside the app. Continued use after updated Terms take effect means you accept the revised Terms.